Rules for allocation of travel budget between groups

For administrative reasons DanScatt does not allocate a budget to individual researchers but only to DanScatt groups, by definition af company, a GTS institute or a (collection of) institutes at a university.

The rules for allocation are based on the considerations:

  • As all projects already have been subject to international peer review, the quality of the sesearch is ensured. DanScatt does not differentiate between user communities based on say publication records, strategic importance or preference by top-level university management.
  • Du to the nature of the peer review process, beamtimes have often not been granted at the time of budget allocation.
  • DanScatt has the strategic aim to further the growth of the user community, geographically, into new science disciplines and into new methods.
  • DanScatt needs to keep accountancy of all the travel (reimbursed or not) to international facilities in order to monitor the use of the various facilities as well as the total use. Such statistics is required as part of the reporting to the ministry and other stakeholders.
  • Experience shows that there is an administrative limit to how complicated or detailed rules can be imposed, considering that the DanScatt budget is small compared to many other R&D grants.

DanScatt distinguishes between three types of user groups.

New groups - DanScatt will strive to assure that new groups are reimbursed fully during their first year of membership. New groups are funded directly by DanScatt management from a "management budget" set aside by the DanScatt board at the beginning of each year.

Note that by definitions above a new professor/lecture in an institute, that is already member of DanScatt, does not constitute a new group. Furthermore, large groups that transfer from e.g. one university to anoher is not seen as a new group, but will so to speak have their old budget transferred.

Small groups - Groups with a total travel budget in the previous year of less than 40 DKK are small groups. These are often prone to large fluctuations from year to year (statistics of small numbers). Small groups are funded directly by DanScatt managament from a "management budget" set aside at the beginning of each year.

Larger groups - Being large and established the best predictor for the level of activity in one calendar year is the total activity in the previous year(s). The following algorithm applies:

G(X) = (T(X-1) + T(X-2))*C

Here G(X) is the travel grant for year X, T(X-1) is the total reported travel activity in year X-1 and C is a factor that ensures that the total DanSatt budget match the grant from F1. The factor C is decided upon at a DanScatt board meeting.

This scheme has the advantage that it allows groups to grow and shrink in a natural way and enforces the reporting of the total travel activities. Notably if a group does not manage to report on their total activity in the previous period in time for the relevant DanScatt board meeting, this is seen as an indication that they do not need the money. They will be allocated a budget based on the reimbursed activities for the last period, as this is the only data available.
21 JANUARY 2020