Rules for reimbursement of travel

What is covered?

DanScatt members can request support for:

  • Travel to beamtimes at large scale x-ray and neutron facilities provided these are granted based on peer review or within facility directors' discretionary time.
  • Transport of samples or sample environments (e.g. dewars) with the same conditions.
  • Travel in relation to PhD/Master/Bachelor courses dedicated to x-ray and neutron scattering subject to prior approval by DanScatt board.
  • Travel to the DanScatt annual meeting.
  • Travel for board members in connection with DanScatt board meetings.
  • Travel for DanScatt delegates in connection with meetings related to our international obligations in NORDSYNC and TRANSNI.

All other travels are currently excluded, including conferences, workshops, annual meetings at facilities, visits with the aim to promote/disseminate the general use of the facilities, proprietary beamtime and the travel of external collaborators (non-DanScatte members).

Furthermore, if European access programs or the facilities themselves can cover the travel, then DanScatt will not.

Which rules apply?

With a rapidly growing community and limited funding, we request:

  • Travel for students and post docs are handled exclusively per bill, not per diem. Permanent staff can choose between the two.
  • All travels are economy class only, and should be ordered well in advance to privide a low cost.
  • Car rental is generally excluded. The remoteness of some sites and the transport of samples can in some cases mandate this.
  • Facility provided services such as guest houses should be used whenever possible.
  • The number of participants in the beamtime should match the need.
24 JANUARY 2019